Personal Assistant / Receptionist (Law Firm) - Northern Suburbs

September 25, 2019

 

Our client, a law firm based on the Northern Suburbs, is looking for a Personal Assistant/Receptionist. The ideal candidate has worked in a similar role before, is an excellent organiser and has great communication skills.  This role will report to the director of the firm and entails receptionist duties as well.

 

Duties include but are not limited to:

  • Independently managing the reception area of the firm, greeting guests and managing incoming calls on the switchboard

  • Independently managing the firm's calendar, ensuring that boardrooms and bookings for appointments are properly organised 

  • Managing the business and personal appointments of the director and ensuring that all elements pertaining to these appointments are in advance

  • Liaising with various role players to obtain information on behalf of the director, attorneys and managers

  • Booking trips, arranging flights, transportation and accommodation while liaising with the financial department to confirm trip budgets and payments

  • Managing all incoming and outgoing mail and packages and ensuring that mail delivery arrangements are in place as per schedule

  • Receiving cash payments from clients regarding their accounts

  • Ordering office supplies and groceries for the office from various suppliers

  • Attending to birthday, anniversary and other important dates on the company calendar by sending an e-mail out to the relevant parties

  • Typing and amending various documents as per management's request

  • Updating and maintaining the fleet management and time sheets of maintenance staff while sending to the accountant and human resources departments on a weekly basis

  • Opening new files, posting receipts for cash/EFT payments received, and posting statements received from correspondents/sherrifs on AJS

  • Capturing leave forms on the firm calendar

 

Minimum Qualifying Criteria:

  • Grade 12 / Matric Certificate

  • Relevant Diploma would be advantageous

  • 3 Years Minimum Experience required in a similar role

  • Excellent Written and Spoken Communication Skills

  • Excellent Computer Skills on Microsoft Office Products

  • Excellent organisational skills

  • Hard-working and enthusiastic

  • Contactable References, preferably QualiCV Verified Reference Checks

 

Application Process:

  • Applications must be received by the following date and time:  11 October 2019 @ 10:00 a.m.

  • Applications can be e-mailed to apply@qualicv.co.za, faxed to 0866068402 or delivered/couriered to 45 First Avenue, Boston, Bellville, 7530

  • Indicate clearly that you are applying for this position or your application will not be considered

  • Attach your UPDATED & COMPLETE CV with your application

  • Salary will be discussed at later interview stage

  • Should you not receive any feedback in 10 working days, consider your application unsuccessful

  • QualiCV will not charge applicants for interviews or to be considered for any positions.  QualiCV does provide additional charged services that could benefit the job seeker, including verifications and background screening, interview preparations, career consultations, etc.  These services are not to be confused with our recruitment process, which is free of charge to the job seeker since our clients, potential employers, are charged for the recruitment service.