Personal Assistant / Receptionist (Law Firm) - Northern Suburbs
Our client, a law firm based on the Northern Suburbs, is looking for a Personal Assistant/Receptionist. The ideal candidate has worked in a similar role before, is an excellent organiser and has great communication skills. This role will report to the director of the firm and entails receptionist duties as well.
Duties include but are not limited to:
Independently managing the reception area of the firm, greeting guests and managing incoming calls on the switchboard
Independently managing the firm's calendar, ensuring that boardrooms and bookings for appointments are properly organised
Managing the business and personal appointments of the director and ensuring that all elements pertaining to these appointments are in advance
Liaising with various role players to obtain information on behalf of the director, attorneys and managers
Booking trips, arranging flights, transportation and accommodation while liaising with the financial department to confirm trip budgets and payments
Managing all incoming and outgoing mail and packages and ensuring that mail delivery arrangements are in place as per schedule
Receiving cash payments from clients regarding their accounts
Ordering office supplies and groceries for the office from various suppliers
Attending to birthday, anniversary and other important dates on the company calendar by sending an e-mail out to the relevant parties
Typing and amending various documents as per management's request
Updating and maintaining the fleet management and time sheets of maintenance staff while sending to the accountant and human resources departments on a weekly basis
Opening new files, posting receipts for cash/EFT payments received, and posting statements received from correspondents/sherrifs on AJS
Capturing leave forms on the firm calendar
Minimum Qualifying Criteria:
Grade 12 / Matric Certificate
Relevant Diploma would be advantageous
3 Years Minimum Experience required in a similar role
Excellent Written and Spoken Communication Skills
Excellent Computer Skills on Microsoft Office Products
Excellent organisational skills
Hard-working and enthusiastic
Contactable References, preferably QualiCV Verified Reference Checks
Application Process:
Applications must be received by the following date and time: 11 October 2019 @ 10:00 a.m.
Applications can be e-mailed to apply@qualicv.co.za, faxed to 0866068402 or delivered/couriered to 45 First Avenue, Boston, Bellville, 7530
Indicate clearly that you are applying for this position or your application will not be considered
Attach your UPDATED & COMPLETE CV with your application
Salary will be discussed at later interview stage
Should you not receive any feedback in 10 working days, consider your application unsuccessful
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